Apostille Process and Timeline

Middlesex Notary Co provides fast and reliable apostille services for documents that must be used outside the United States. Our process is designed to make international document authentication simple for clients across Massachusetts. This page explains how the apostille process works and the typical timeline from start to finish.

The apostille process is managed through the Massachusetts Secretary of the Commonwealth and follows the rules of the Hague Convention. Every document must meet strict state requirements before an apostille can be issued. We guide you through each step and ensure your documents are prepared correctly.

The first step is confirming the type of document you have. Common documents that require an apostille include birth certificates, marriage certificates, death certificates, power of attorney, corporate documents, school transcripts, diplomas, and notarized agreements. Some documents must be issued by a state agency. Some must be notarized properly before submission. We review your document to determine the correct path.

Next, the document is prepared for authentication. If notarization is required, it must be completed according to Massachusetts notary law. If the document is a vital record, we confirm that it is a certified copy acceptable for an apostille. If the document is a school transcript or corporate form, we ensure it is signed by the correct issuing authority. This step avoids delays and rejections.

Once the document is ready, it is sent to the Massachusetts Secretary of the Commonwealth. Processing time depends on the submission method. Clients may choose standard processing or expedited handling when available. Middlesex Notary Co manages the submission, tracking, and return of the apostilled document.

The typical timeline is straightforward. Standard Massachusetts apostille processing usually takes several business days. This does not include mailing time. When clients use our expedited or hand delivery service, processing is faster because the documents are submitted directly to the state office and picked up once completed. Total time can vary based on state volume, holidays, and mailing conditions.

After the apostille is issued, the completed document is returned to you. You may select mail, priority delivery, or secure in person pickup. We provide tracking updates throughout the process so you always know where your documents are.

The apostille process must be done correctly, because international agencies will reject documents that do not meet the required format. Middlesex Notary Co ensures the document is properly notarized, certified, and submitted so it is accepted in the destination country without issues.